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The Administrative Assistant performs general clerical tasks, including: coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks.

Responsibilities

• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accommodations

Qualifications

• High school diploma or general education degree (GED) required. Associate’s degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office (must be fluent in Excel)
• Minimum 45WPM capability
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment